Vendor Terms & Conditions

Stall, Booth & Glass Case Rentals: Rentals are a rolling 6 month agreement.

All spaces are available on a first come first served basis. Should spaces be full, potential vendors are encouraged to get on the waiting list. This also applies to current vendors looking to upgrade or downsize their spaces. Current Vendors will be given 1st choice when a new space becomes available. Vendors wanting to upgrade or downsize their spaces, must do so within the 1st week of a month, giving a 30 day written request for approval. Vendors may not move without approval from Half Moon Owner.

If there is not currently shelving in the rented space, Vendor may add what is needed or take out what is not. (screwed in only, no hammering of nails as this “shakes” your neighbors area causing things to fall and break). Vendors are able to put in a small locking cabinet if Vendor deems necessary. Vendor will supply the lock, the Front Desk must have a labeled key.

Rent: Lease begins the first day of each month and is due on the first day of the month (see Rent Payments below). Initial Payments for rent will be prorated after week one of the month, and go Sunday to Sunday. Example: Vendor signs agreement on Tuesday July 16th, payment will be prorated for Sunday July 14th thru the week of July 31st.

The initial payment covers the month of move in. Once payment is received and Agreement is signed, Vendors may move their items in.

Vendor’s current month’s sales will be deducted from the NEXT month’s rent.

Example: Vendor moves in on July 1st, and pays for the month of July. Vendor’s July sales will be deducted from August Rent.

Prices vary depending on size and location.

Sizes of Rentals are as follows:

Stalls - 9ft x 9ft , 8ft x 6ft, 7ft x 7ft
Booths - 6ft x 2ft and 5ft x 2ft
Glass Cases are all one size

Glass Cases: Glass Cases can be locked or not, Half Moon will supply the lock. (up to 3 are available per case) Keys will be kept at the front desk, Vendors may access keys during business hours.

Vendors Sharing Spaces: This Agreement is between Half Moon and the signator of this Agreement only. If more than one Vendor occupies a space, it remains the responsibility of the Vendor who signed this Agreement to pay the monthly rent due and any other fees that may apply. Payment for sales will be made to the Vendor who signed this Agreement. If two or more Vendors are sharing a space and the signatory Vendor chooses to leave and the other stays, it is the remaining Vendor’s responsibility to continue to occupy the space and to pay any additional rent and fees associated with that space. A new Agreement must be signed with the remaining Vendor.

Software Package: Be advised that we are completely computerized. Upon payment and signing, Vendor will shortly receive an email with a personal link to the Vendor Portal (each vendor has their own ID Number specific to them and will be asked to create a password that only the Vendor will see). Vendors will itemize merchandise with a quantity & pricing. Upon returning to Half Moon, we will print out the stickered labels (that Half Moon provides) with a unique barcode to adhere directly to merchandise or to a tag the Vendor provides.

Once a customer purchases a product, Half Moon scans that unique bar code which takes it out of the Vendors inventory. Vendor’s may use that link to see what has been purchased and keep track of inventory. This not only keeps things stream-lined, it gives Vendors a chance to see first hand what is selling.

Rent Payments: Rent will be deducted from Vendor sales each month (see Payments to Vendors for Sales below). Current month sales are deducted from NEXT month’s rent. Example: July sales are deducted from August 1st Rent. If Vendor Sales for a given month are less than the Vendor’s Monthly Rent, payment to Half Moon for the difference will be due no later than the 7th of the month. This amount must be paid by cash or check only (checks payable to Half Moon), delivered to Half Moon at the front desk. If for any reason Vendor is unable to deliver said payment, other arrangements must be made in advance. (See also Outstanding Rent Payments below) To alleviate time and the cost of a check, any amount owed to Half Moon that is less than $20 will be rolled into the next month's rent.

Outstanding Rent Payments not paid by the 7th will be subject to a $20 penalty fee, and added to the amount currently due. Any sales ongoing will be OFF SET to pay past due and current outstanding Rentals.

Payments to Vendors for Sales: Anything sold that totals over a Vendors Rent, will be paid out via check on the first business day of that month and mailed to each Vendor. Vendors are responsible for making sure their Mailing Address is current and up to date. Example: If Vendor uses a Maine address during the summer, then goes to Massachusetts the other part of the year, it is the Vendors responsibility to update their address in the Vendor Portal accordingly.

Anything to be paid out that is under $20 will be rolled into the next month's sales.

Note: All Vendor Pay Outs are paid out via Bill Pay thru our bank. Half Moon submits payments to Norway Savings on the first day of the month. Norway Savings operates Monday thru Friday, weekends and holidays will delay that submission. Norway Savings processes the payments we submit, prints the checks and mails them out using USPS. This is how we choose to cost effectively process the Pay Outs without putting additional fees onto ourselves and our Vendors.

Rent Increases: Occasionally rent increases may be necessary to accommodate Half Moon’s operating costs. Vendors will be notified at least 30 days prior to the increase taking effect.

Commission, Fees, Discounts and Sales Tax:

A 10% Commission going to Half Moon will be charged on ALL sales.
There is a Monthly Member Access Fee of $20 (this pays for access to the Software Package, the printer, and the labels).
In order to cultivate relationships with other Dealers, Half Moon will offer Dealer Discounts (this includes a Half Moon Vendor purchasing from another Half Moon Vendor & Half Moon Vendor purchasing from Owner items). Vendors and Dealers will receive a 10% discount on any item above $25 (per item, not on total sale). This is a standard practice. It is required that Dealers submit either their license # or a valid Tax Exempt Certificate.
Half Moon collects any eligible sales tax, and pays the State of Maine.

A 1099 WILL BE ISSUED TO ALL VENDORS

This is non-negotiable. At signing Vendor will be given a W9 form to fill out.

Terms of This Agreement: The term of this agreement is a rolling 180 days. If Half Moon (referred to as the “Owner”) determines a Vendor is in violation of the intent of this Agreement (ie: type of merchandise, upkeep/maintenance of space, causing drama or non-payment of rent) Owner may terminate this Agreement without further notice to Vendor. Making changes to Terms and Agreement are to the Owner’s discretion. Any big changes to this Agreement shall be made to Vendors in written email.

Merchandise: While this may be a matter of individual taste, Half Moon finds it necessary to state our position. Half Moon wishes to maintain a reasonable standard of quality. This is not a Thrift Store or Yard Sale. We are looking for Quality Vintage Goods. There is a difference between Vintage Goods & Antiques, High Quality Second Hand Goods and Thrift. Exercise good judgment. Half Moon wants this shop to be known for unique, quality Goods & Antiques at a fair reasonable price. Half Moon reserves the right to have the Vendor remove an item at the Owner’s discretion and judgment. Only high-quality reproductions or Artisan Crafts will be permitted.

To find out if your items would be appropriate for Half Moon, contact us at hfmoonantiques@gmail.com with a list of the types of merch you would like to feature. Photos are helpful. They will be reviewed by Owners and staff, and any concerns will be addressed promptly.

Unacceptable Merchandise: Drug paraphernalia, items containing alcohol, flammable liquids, tobacco products, firearm and ammunition, fireworks or explosives, prescription drugs, pornographic materials are expressly prohibited. Living animals are not to accompany you to your booth/showcase, nor sold by the vendor in their booth. Half Moon will remove any items immediately if the Vendor does not remove them upon notification.

Unacceptable Behavior: There will be NO nit-picking, back-biting, putting other vendors down, NO drama of any kind, NO complaining about what another vendor has or hasn’t done to another vendor or what Half Moon Owner and or Staff are or not doing. If there is an issue, we expect Vendors to be adults and to resolve issues and if not to take it up with Half Moon owner or management. Like any relationship, communication between adults is paramount to keeping a happy workplace.

Identifying Your Merchandise: All merchandise must be clearly marked with a barcoded tag provided by Half Moon. No merchandise will be sold without a proper tag. If being sold “As Is”, this must be indicated on the tag/item. Items being used for display purposes only much be clearly marked with your ID # and NFS or Display Only”.

Booth Maintenance: Decorating, cleaning and maintaining your space is the Vendors responsibility. Vendors are required to refresh and clean their booths no less than once a month. This will help sales and improve the overall look of the Store as a whole. Vendors may stock their space anytime during regular store hours. Oftentimes “more” is not always better. Half Moon’s experience has been that if customers cannot see merchandise beyond clutter, sales will likely suffer. If customers are unable to move around in that booth without knocking something over, they will not venture into the booth. Additionally, Vendors must keep merchandise in their booth and not in the aisles. Aisles are to remain clear at all times.

Shop Wide Sales: Half Moon will occasionally hold shop-wide sales during which a discount will be advertised as applying to all items, unless the item is marked FIRM. Vendors will be notified of such sales in advance. Vendors may also choose to advertise a higher booth discount or increase discounts on a certain shelf or item category.

Booth Sales: Half Moon understands that periodically Vendors will want to do their own sales. The Front Desk must be notified of what the sale consists of and for how long. Vendors will supply the sign to be put in their space.

Last Chance “Booth”: Half Moon will have a designated area called “Last Chance” where all vendors are encouraged to utilize this Discount Section for select items. This is a designated 50% off space. Any items placed here will need their bar-coded sticker to be labeled with a “CL” in red marker so the Front Desk knows to discount that item at the register.

Theft, Damage & Liability: We anticipate this being a high-traffic store, especially on weekends and during tourist season. Because of this fact, we are unable to monitor every customer who enters the store. On the occasion that an item is damaged, our policy is we won’t generally charge a customer for an item that has been damaged by accident. However, Half Moon will, at the discretion of the owner, charge the customer if the item is of significant value and / or the customer was purposefully negligent. Owner will request that the Vendor take into consideration the circumstances and accept a fair discount on the damaged item. While unfortunate, accidents do happen, and it is a legitimate deductible business loss. Vendors are expected to build this in as a cost of doing business. Half Moon will monitor all goods in the shop to the best of their ability. We will make every effort to safe-guard your inventory. Half Moon owner and staff are NOT responsible for any theft, resulting damage, loss, injury or legal action. Half Moon Antiques will maintain liability insurance. Vendor is responsible for any desired renters insurance. Vendors will sell at their own risk.

Return Policy: ALL SALES ARE FINAL! This statement will be posted at the checkout desk.

Marketing and Branding: Half Moon retains the right to display and market products thru its website, social media pages, promotional events and in-store displays. Vendors are encouraged to advertise through their own platforms. Half Moon also encourages you to tag, pin, share and comment on any of the Half Moon sites as a means of bringing visibility to the store.

Staffing: Half Moon will provide necessary Staff for daily operation. Half Moon’s primary duty is to Open & Close, manage facilities, oversee daily sales operation and transactions and greeting customers.

Non-Payment / Termination of Lease: In the event a Vendor wishes to discontinue the Vendor agreement after the initial 6 month period, a 40 day notice is requested and must be made within the last week of the 5th month. Example: Vendor signs agreement on June 1st. If they are choosing to submit their notice, notice must be sent to Half Moon no later than the last full week of October for approval. Vendor, as an example, would be responsible for continuing the agreement until November 30th, and will be given 48 hours to remove their items. (unless previous arrangements are made)

Half Moon has the right to terminate a Vendor's privileges immediately if policies are not adhered to. If the Vendor prematurely terminates the agreement outside of notice, Half Moon reserves the right to invoice for the full balance of that month plus any applicable fees.

Non Payment: After 45 consecutive days of non-payment of rent by the Vendor, Owner will consider all of the Renter's merchandise and fixtures abandoned. Half Moon will dispose of such items as reasonably determined, with no payment or compensation whatsoever to the Renter. After 60 days, either party may terminate Vendor Agreement by providing the other with written notice of intent to terminate. Owner may terminate this Agreement upon written notification to the Vendor, if Vendor fails to comply with all terms of Agreement. Vendor agrees to remove all items from the space within 48 hours after written termination or Non-Renewal of this Vendor Agreement. In the event the Owner enforces such lien by obtaining possession of any property originally belonging to the Vendor, and if the Vendor does not redeem said property by paying the amount owed within 15 days from seizure, Owner shall have the right to sell such property and apply all proceeds to the cost of removing and storing the property and all other reasonable costs of the sale until the amount of rent due in that order.

Any notice which either party may or is required to give, may be given by email to hfmoonantiques@Gmail.com, or by U.S. Mail to 1773 Post Rd, Wells ME 04090

Indemnification and Hold Harmless: Vendor agrees to indemnify and hold harmless Owner, its officers, members, managers, agents, related companies and employees from any and all loss, damage or liability occasioned by, growing out of or arising from, any default, error, accident, tortious or negligent act on the part to Vendor, its agents, invitees, customers or employees. The Vendor expressly acknowledges and confirms that it is an independent contractor/renter and is not an employee of Owner.

Hours of Operation: Half Moon will be closed on some Holidays as well as any severe inclement weather days. Half Moon reserves the right to close at their discretion, and may shorten the open availability during slower months. Hours of operation (unless otherwise noted) are 7 days a week, 10am - 4pm

Forms of Payment By Customers:

Cash

Local Checks, with a valid phone number or license #

Credit Card

Google or Apple Pay

What you can expect Half Moon to Provide:

POS Software System

Tech Support and Assistance

Clean and Sanitary Restroom

Clean, organized and clutter-free common areas

Clean and attractive sales environment

Step Stool

What Vendor is expected to Provide:

Merchandise Shelving (should there not be any or sufficient shelving in rented space available)

Sales Tags (we provide the printed labels to attach to your tags)

Any Tools Needed

Dust Cloths & Polish (for cleaning their space)

Paper Towels & Glass Cleaner (for cleaning their space)

Tape, scissors

Vacuum, broom or carpet sweeper

Taking their own trash home (there is no dumpster on site)

**Half Moon recommends having a “shop bag” full of the items needed to maintain their spaces